** If you’re a new coordinator interested in registering your school in the 2024 fair, please email entries@cysf.org
School registration opens on October 2 and closes November 30th!
Please note that the dates of the 2024 fair are April 11th-13th at the University of Calgary Olympic Oval.
November- December
- School registration October 2nd to November 30th
- Independent registration begins December 1
If you’ve read the Letter to Schools and other documents to the right but still have questions, please contact Entries.
December – February
- February 9th – Last day to register all projects on platform (students are strongly encouraged to have their Ethics and Due Care forms submitted on the platform by February 9th. These forms can be submitted after February 9th but late submissions may not be approved in time for the March 15th cut off. Please encourage your students to complete their Basic Project Information and their Ethics and Due Care forms as soon as they register their projects on the platform.)
- Does a project involve human subjects, animals, or animal tissue? If so, review the Ethics and Due Care page on our website, and ensure that all appropriate forms have been filled out and submitted (see deadline above).
- Projects falling into the “significant risk” category must complete Participation of Humans – Significant Risk Approval Form 2B. The Ethics and Due Care Committee makes the final determination of risk. A sample completed Informed Consent Form 2C must accompany forms 2A and 2B.
- Check that all of your projects comply with the Entry Rules and Safety Regulations
- Begin working with students on their projects.
- Hold your own science fair (optional) and select projects for entry into the CYSF.
- Review the Project DIVISIONS/TOPICS with your students in order to best categorize your project for judging
- Ensure that parents and entrants review the Entry Rules, Safety Regulations and, if applicable, the Ethics and Due Care Form 2A (to be filled out online).
- All Ethics and Due Care approval should be done as soon as possible to ensure the safety of the project and so students have ample time to make project adjustments if required to.
March
- Last day for students to edit their registered projects is March 15th.
- Coordinators MUST select their school projects for judging by March 15th. Instructions for selecting projects will be sent to coordinators in February of 2024, if you do not receive those instructions please contact CYSF Entries at entries@cysf.org
Before the Fair
- Ensure that the project complies with all of our Entry Rules and Safety Regulations.
- Ensure that all students have completed their projects online by March 15th at 9:00 am. No changes to projects will be allowed after this time
April
- April 11: project check-in and set-up at the Olympic Oval
- April 12: Metal and Award Round Judging
Note: only students who are selected for further judging during the medal round will be judged in the award round.
- April 13: awards ceremony
Note: students who are unwell and unable to attend the fair for in-person judging can have someone else set-up their Trifold and Logbook during the Thursday project set-up day. These projects will be assigned to judging teams. Students will not be permitted to bring their trifolds on Friday.