- Complete online school registration between December 1st and March 1st.
If you’ve read the Letter to Schools and other documents to the right but still have questions, please contact Entries.
December – February
- March 1st – Deadline for registration of all schools, independent coordinators and projects
- Review and print the relevant documents and forms (see Documents section on this page).
- Does a project involve human subjects, animals, or animal tissue? If so, review the Ethics and Due Care page on our website, and ensure that all appropriate forms have been filled out and submitted.
- Projects falling into the “significant risk” category must complete Participation of Humans – Significant Risk Approval Form 2B. The Ethics and Due Care Committee makes the final determination of risk. A sample completed Informed Consent Form 2C must accompany forms 2A and 2B.
- Check that all of your projects comply with the Entry Rules and Safety Regulations
- Begin working with students on their projects.
- Receive information about the online Student/Project Registration by email.
- Hold your own science fair (optional) and select projects for entry into the CYSF.
- Review the Project DIVISIONS/TOPICS with your students before filling out the School Use Student/Project Registration Forms.
- Complete the School Use Student/Project Registration Forms with students and parents. These completed forms will be used to register your students online. They are NOT to be sent in to us.
- Ensure that parents and entrants received the Entry Rules, Safety Regulations and, if applicable, the Ethics and Due Care Form 2A (to be filled out online).
- Submit your registrations online by March 1st
- Check to make sure all of your projects are on the list and that all information is correct (contact us right away if you find an error).
Before the Fair
- Ensure that the project complies with all of our Entry Rules and Safety Regulations.
- Ensure that all students have completed their projects online by March 19 at 9:00 am. No changes to projects will be allowed after this time
March 22-26 – Medal Round Judging
- The medal round of judging will occur during the week of March 22-26. Note that this judging will all be done online and will not involve any interviews with the students.
- Public viewing of the projects will also be available starting on March 22.
April 6-15: Award Round Judging
- The award round of judging will occur during this time period. This round of judging will include virtual interviews with the students.
- Note that not all projects will be judged during this round. Only those selected for further judging during the medal round will be judged in the award round.
- For those students who are part of the CCSD, the virtual interviews will be scheduled during the week of April 12 so as not to interfere with their Easter break.
- Students will be contacted to arrange a suitable time for an interview.
April 17: Awards Day
- We are planning on holding an online awards ceremony on Saturday, April 17th. Stay tuned for further details.