** If you’re a coordinator interested in registering your school in the 2023 fair, please email entries@cysf.org

Please note that the dates of the 2023 fair are as follows:

**The 2023 fair is slotted to be in-person at the U of C Olympic Oval!

Thursday April 20th – Project set up at the Oval

Friday April 21st – Judging

Saturday April 22 – Awards

November- December

  • School registration October 11th to December 16th
  • Independent registration begins December 16th

If you’ve read the Letter to Schools and other documents to the right but still have questions, please contact Entries.

December – February

  • February 1st –  Last day to register independent projects  
  • February 28th- last day to register school projects (deadline for Ethics and Due Care form submission for both independent and school projects).
  • Review and print the relevant documents and forms (see Documents section on this page).
  • Does a project involve human subjects, animals, or animal tissue? If so, review the Ethics and Due Care page on our website, and ensure that all appropriate forms have been filled out and submitted.
  • Projects falling into the “significant risk” category must complete Participation of Humans – Significant Risk Approval Form 2B. The Ethics and Due Care Committee makes the final determination of risk. A sample completed Informed Consent Form 2C must accompany forms 2A and 2B.
  • Check that all of your projects comply with the Entry Rules and Safety Regulations
  • Begin working with students on their projects.
  • Receive information about the online Student/Project Registration by email.
  • Hold your own science fair (optional) and select projects for entry into the CYSF.
  • Review the Project DIVISIONS/TOPICS with your students before filling out the School Use Student/Project Registration Forms.
  • Complete the School Use Student/Project Registration Forms with students and parents. These completed forms will be used to register your students online. They are NOT to be sent in to us.
  • Ensure that parents and entrants received the Entry Rules, Safety Regulations and, if applicable, the Ethics and Due Care Form 2A (to be filled out online).

March

  • Last day for students to edit their registered projects is March 31st.
  • Check to make sure all of your projects are on the list and that all information is correct (contact us right away if you find an error).

Before the Fair

  • Ensure that the project complies with all of our Entry Rules and Safety Regulations.
  • Ensure that all students have completed their projects online by March 31 at 9:00 am.  No changes to projects will be allowed after this time

 April

  • April 21: Metal and Award Round Judging

Note: only students who are selected for further judging during the medal round will be judged in the award round.

  • April 22: awards ceremony

Note: there will be no public viewing this year. Awards on the 22nd will be open to students only but potentially live streamed for parents and families. Students who are unwell or immunocompromised will have their projects judged on the platform and those students who might qualify for special awards would be judged via phone interview. These plans are still being worked out through the CYSF society, so are subject to changes.

Student Project Registration

Please note that the dates of the 2023 fair are as follows:

**The 2023 fair is slotted to be in-person at the U of C Olympic Oval!

Thursday April 20th – Project set up at the Oval

Friday April 21st – Judging

Saturday April 22 – Awards

This information on this page is intended for school and independent coordinators who have already registered for the 2023 fair.

It is important to note the following:

  • School registration October 11th to December 16th
  • Independent registration begins December 16th
  • all project registrations are due February 28th (including Ethics and Due Care Form submissions).
  • final edits to projects must be completed on the registration platform by March 31st.

Linked to this page, you will find all the documents and forms needed to enter the Calgary Youth Science Fair. Please print all the documents and read them thoroughly before you begin working with your students. Like last year, the actual Student/Project Registration process will be completed online. That system will be activated in early December.

Are your students using animals, their tissue, or humans in their projects? Review the Guidelines for Use of Human Subjects and Animals and Policy 20, and if involving humans, file an Ethics and Due Care Form before you start your project. This form now requires you to determine the risk associated with your project when working with humans. Projects falling into the ‘significant risk’ category must complete Form 2B (Participation of Humans – Significant Risk Approval). They can proceed with their project once approval has been granted by the CYSF Ethics and Safety Committee. Students who use human subjects must have signed Informed Consent Forms for all study participants. For a complete list of when to use which form, please refer to the Coordinator Checklist.

Students will be asked to choose the Division and Topic(s) that best describe their projects. Please review DIVISION/TOPIC descriptions with your students before they fill out their Student/Project Registration Forms and complete their registration online.

We take this opportunity to wish you good luck with your science fair students over the next few months. We know both you and your students will find it a rewarding experience. If you require any assistance, e-mail us and we will find you the help that you need.

Katrina Watson and Lindsay Booth
Co-chairs, Entries Committee
CYSF e-mail – entries@cysf.org

Documents

General

Helpful Videos for Coordinators:

 

How to access the platform and invite students:

Click here

Ethics and Due Care:

Click here

Student View and Headings:

Click here

How Students can Partner Up on the Platform:

Click here

Presentation FAQs:

Click here

Project Selection Process:

Click here

 

Ethics and Due Care