School Coordinator's Checklist  

• Please note that updated forms for the 2012 fair will be available November 1, 2011.

• For Science Related Grant Sites, scroll to the bottom of the page or click here.

	October

• Complete online School Sign-Up  on our web site by October 31. Online School Sign-up for the 2012 Calgary Youth Science Fair is now closed. If you wish to register your school contact us at help@cysf.org. If you are already registered with us, click here to view your registration and the number of projects that you will be allowed to enter at this year's fair.

	November

• Print off Student/Project Registration Package from our web site.

	December

• Review the Guidelines for Use of Human Subjects and Animals, complete the Ethics and Due Care Form for any projects that make use of animals, animal tissue or human beings, and send it to the CYSF Ethics and Safety Chairperson.

• If students are going to use human subjects in their projects, they must have each human subject fill out an Informed Consent Form. These forms should become part of your student’s log book.

• Check that all of your projects are in compliance with the Entry Rules and Safety Regulations.

• Begin working with students on their projects.

	January

• Continue working with students on their projects.

	February

• Hold your own science fair (optional) and choose projects for entry into the CYSF.

• Review the new DIVISION/TOPIC Descriptions with your students before filling out the Student/Project Registration Forms.

• Complete Student/Project Registration Forms with students and parents

• Ensure that parents and entrants received the  Entry Rules, Safety Regulations and, if applicable, the Ethics and Due Care Form.

• Ensure that you, the parent(s), and the entrant(s) have signed the Student/Project Registration Form.

• Submit the Student/Project Registration Forms to the person listed on the bottom of the form, by: Februaury 24th, 2012

	March

• Receive the Student/Project Check-in and Set-up Package.

• Check to make sure all of your entrants are on the list.

• Check for proper spelling of names and send corrections to the person listed.

• Apply the labels to the two locations on the Student/Project Check-in Form.

• Make a copy of the Student/Project Check-in Form with the labels affixed.

• At the appropriate time give a copy of the Student/Project Check-in Forms (with labels applied) to the Entrants along with the Parent Information Letter and Safety Check List.

	Before the Fair

• Check the measurements of the Entrant’s backboard to ensure that they conform to the size restrictions. Correct if necessary. If you are supplying the cardboard backboards, use the smaller size available from your Board.

• Do a final check to make sure that the project complies with all Entry Rules and Safety Regulations.

• Arrange parental (or other) transportation  for the Student/Project Check-in and Set-up Day on: April 18th, 2012

	April 18th, 2012 - Student/Project Check-in and Set-up Day

• Make sure that your students have everything that they need to check-in (Student/Project Check-in Forms with labels affixed, Project board, Log Book and Safety Check List) and that parental (or other) transportation has been arranged.

	April 20th, 2012 - Judging Day

• Ensure that transportation has been arranged.

	April 21st, 2012- Public Viewing and Awards Day

• Come and enjoy the fair! You have earned it! Thank you for your support of the CYSF.

  Science Related Grant Sites

  • Calling All Science Giants: Devon Canada is pleased to be introducing the Science Giants grant program this fall. Devon's Science Giants grant is designed to reward schools that demonstrate gains in science and innovative approaches, with the aim of fostering student interest in this critical subject. Grants of up to $5,000 are available to junior high and high schools that demonstrate innovative approaches to science education. Full application details can be found through the Canada link for the Science Giants program on the Devon Energy website under Community Relations>Science Giants. Application deadline is October 31, 2011.
  • A+ for Energy is an energy education program developed by BP to recognize teachers for innovation and excellence in teaching energy and energy conservation in the classroom. Through grants of up to $10,000, BP has had the opportunity to support many creative energy projects involving K-12 students. Since 2007, we have provided more than $2 million to support 192 winning energy projects across Alberta, benefiting nearly 50,000 students. To apply for a 2012 grant, visit www.aplusforenergy.ca.